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  • Full-Time
  • Staff
  • Anywhere
Business Office
Reports to

Business Office

Position Type

Job Summary

The purchasing specialist prepares and manages required documentation, negotiates with vendors and procures a wide variety of various goods and services in accordance with University policies and government regulations as applicable.

Essential Duties & Responsibilities

Manages purchase requisition requests from departmental staff and faculty.

  • Furnishes purchase orders and required documentation to the vendors.
  • Negotiates with vendors on a variety of goods and services as it relates to price, delivery, payment, contracts and agreements, specifications, and purchase order terms.
  • Monitors vendor performance and compliance, resolve discrepancies, and obtain vendor certifications and certificates of liability insurance when required.
  • Make purchases and transactions in accordance with established policies and procedures and government regulations.
  • Continue to research new products and vendors that potentially reduces costs for the University.
  • Assist with departmental budgets for the University.
  • Works closely with Accounts Payable and departmental staff and faculty to ensure proper paperwork for processing payment.
  • Performs other miscellaneous tasks as assigned.

Minimum Qualifications


  • Knowledge of Banner Software, Purchasing Software, Attention to Detail, Thoroughness, Organization, Analyzing Information, PC Proficiency, Data Entry Skills, General Math Skills 


  • Bachelor’s Degree in Business Administration or related field
  • At least 2 years of purchasing experience in a higher education setting preferred.
  • Experience with Banner and purchasing software preferred.
  • Experience with Microsoft Office (Excel and Word).

Wilberforce University

Founded in 1856, Wilberforce University is America’s first private, coeducational University established to educated men and women of African descent; and is closely affiliated with the African Methodist Episcopal Church. Today, Wilberforce is a well-respected private, residential liberal arts university with a clear mission, core values and vision for the future and is a noted pioneer in the Co-Operative Education Movement.

Wilberforce awards the Bachelor of Arts and Bachelor of Science degrees in the areas of business, engineering and computing science, humanities, natural sciences, and social sciences; as well as the Master of Rehabilitation Counseling degree. The University is located in Wilberforce, Ohio, a community readily accessible to the Dayton, Cincinnati and Columbus metropolitan centers’ social, professional and cultural amenities and airports.

Wilberforce University is an Equal Opportunity Employer

How to Apply:

To apply for the Purchasing Specialist position, use the “Quick Apply/Submit Resume” button below to submit your information,  cover letter and resume to the Wilberforce University Department of Administration and Human Resources.

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