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Division/Department

Business and Finance Department

Reports to

Controller

Application Due

Open Until Filled

Type:

Full Time

Job Summary

The Grants Management Specialist is responsible for performing a full range of grant management duties including developing financial projections and ensuring spending complies with budgetary and regulatory requirements. This position will be responsible for the recordkeeping and accounting related to various federal, state, and private grant funds. The Grants Management Specialist will maintain expenses and revenues for all general grants and the monthly reconciliation of that activity. This position will also be responsible for the monthly reconciliation of Title IV grant funds for students according to the Department of Education guidelines. The position will work closely with the Title III & Sponsored Programs Director, and the Director of Grants. Additional duties will include ad hoc reports and schedules as requested, assistance in campus-sponsored events as needed.

The Grants Management Specialist is also responsible for preparing various asset, liability, revenue, and expense reconciliations, posting other activities to the general ledger, and account analysis completing other tasks assigned to support the day-to-day operations of the Office of Business and Finance.

Essential Duties & Responsibilities

  • Updating documentation of procedures related to grants and the reconciliation processes as
  • Perform monthly grant reconciliations
  • Organize and maintain administrative files on each
  • Create monthly reports for distribution to each grant financial
  • Assist in financial review of grant proposals and gathering financial information for grants
  • -Implement and maintain grants module in SCT Banner to include month end closing process for that
  • Assist in the preparation of regular and special financial and statistical statements and reports, including those required during the annual audit.
  • Prepare monthly journal entries.
  • Assist in month end close process and financial reporting
  • Enforce internal controls and procedures to promote more effective and efficient operations.
  • Prepare financial reports related to contracts/grants and work very closely with PIs and the Office of Sponsored Programs.
  • Communicate Institute and awarding agency policies and procedures, as well as agency regulations to principal investigators (PI).
  • Perform routine reconciliations with the Sponsored Program and Financial Aid Directors to mitigate the risk of improperly classifying transactions and not drawing down the proper amounts.
  • Advise PIs of potential problems (e.g., over or under spending grant funds) and provide recommendations for corrective action.
  • Verify, authorize and enter transactions related to grant maintenance.
  • Review grant and contract expenditures to ensure that they are allowable, allocable and reasonable.
  • Maximize the use of the Banner System to assist with performing routine tasks.
  • Prepare analyses and schedules as assigned for the annual financial audit of the college.
  • Assist the with the establishing, assessing and monitoring appropriate internal process controls to enhance the overall operations of the Office of Business and Finance.
  • Prepare and monitor the contracts and grants schedule to ensure that grant funds are drawn down promptly.
  • Other duties as assigned.

Required Knowledge, Skills and Abilities

  • Must be detail oriented and possess analytical ability.
  • Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality on a consistent basis.
  • Demonstrate the ability to think critically and evaluate procedures and make recommendations that are appropriate for improving productivity.
  • Must be able to communicate with faculty, staff and the college community in a professional, positive and helpful manner

Minimum Qualifications

  • Bachelor’s Degree in Accounting or related field, minimum 4 years of experience, in higher education financial management.
  • Experience with Federal and State Grant administration
  • Experience with Microsoft Office (Excel, Access, Word)
  • Strong work ethic, flexibility and ability to multi-task as needed

Wilberforce University

Founded in 1856, Wilberforce University is America’s first private, coeducational University established to educated men and women of African descent; and is closely affiliated with the African Methodist Episcopal Church.  Today, Wilberforce is a well-respected private, residential liberal arts university with a clear mission, core values and vision for the future and is a noted pioneer in the Co-Operative Education Movement.

Wilberforce awards the Bachelor of Arts and Bachelor of Science degrees in the areas of business, engineering and computing science, humanities, natural sciences, and social sciences; as well as the Master of Rehabilitation Counseling degree.  The University is located in Wilberforce, Ohio, a community readily accessible to the Dayton, Cincinnati and Columbus metropolitan centers’ social, professional and cultural amenities and airports.

Wilberforce University is an Equal Opportunity Employer

How to Apply:

To apply, please us the “Apply for Job” button below to submit a cover letter and resume to the Wilberforce University Department of Human Resources.

To apply for this job email your details to ajefferson-gomez@wilberforce.edu

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