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Business and Finance Department

Reports to


Application Due

Open Until Filled


Full Time

Job Summary

The Purchasing Specialist prepares and manages required documentation, negotiates with vendors, and procures a wide variety of various goods and services in accordance with University policies and government regulations as applicable. This position is part of the business office and performs tasks for purchasing and other accounting duties.

Essential Duties & Responsibilities

  • Manages purchase requisition requests from departmental staff and faculty
  • Furnishes purchase orders and required documentation to the vendors
  • Negotiates with vendors on a variety of goods and services as it relates to price, delivery, payment, contracts and agreements, specifications, and purchase order terms
  • Monitors vendor performance and compliance, resolve discrepancies, and obtain vendor certifications and certificates of liability insurance when required
  • Make purchases and transactions in accordance with established policies and procedures and government regulations
  • Continue to research new products and vendors that potentially reduces costs for the University
  • Assist with departmental budgets for the University
  • Works closely with Accounts Payable and departmental staff and faculty to ensure proper paperwork for processing payment
  • Enters purchasing and other accounting data into the University ERP system
  • Performs other miscellaneous tasks as assigned

Required Knowledge, Skills and Abilities

Knowledge of Banner Software, Purchasing Software, Attention to Detail, Thoroughness, Organization, Analyzing Information, PC Proficiency, Data Entry Skills, General Math Skills

Minimum Qualifications

  • Bachelor’s Degree in Business Administration or related field
  • At least 2 years of purchasing experience in a higher education setting preferred.
  • Experience with Banner and purchasing software preferred
  • Experience with Microsoft Office (Excel and Word)

Wilberforce University

Founded in 1856, Wilberforce University is America’s first private, coeducational University established to educated men and women of African descent; and is closely affiliated with the African Methodist Episcopal Church.  Today, Wilberforce is a well-respected private, residential liberal arts university with a clear mission, core values and vision for the future and is a noted pioneer in the Co-Operative Education Movement.

Wilberforce awards the Bachelor of Arts and Bachelor of Science degrees in the areas of business, engineering and computing science, humanities, natural sciences, and social sciences; as well as the Master of Rehabilitation Counseling degree.  The University is located in Wilberforce, Ohio, a community readily accessible to the Dayton, Cincinnati and Columbus metropolitan centers’ social, professional and cultural amenities and airports.

Wilberforce University is an Equal Opportunity Employer

How to Apply:

To apply, please us the “Apply for Job” button below to submit a cover letter and resume to the Wilberforce University Department of Human Resources.

To apply for this job email your details to

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